Austin 42 Club Bylaws

Bylaw 1
Organization

This organization shall be known as the Austin 42 Club, and shall be legally organized as a 501(c)(3) non-profit association. The fiscal and elective year of the Club shall be from September 1st through August 31st, matching the fiscal budget year of the State of Texas. The official website of the Club shall be located at austin42club.com.

Bylaw 2
Purpose

The Club shall promote competitive play of 42 in the Austin area by providing venues and arranging tournaments for the game, maintaining communication channels and information sources for participants and members, raising awareness of and proficiency in the game, providing organization and authority for league play, and coordinating both competitive and leisure events.

Bylaw 3
Membership

Membership in the Club shall be open to any person interested in competitive 42, subject to the discretion of the Board, unless such a person is under the age of 18, in which case written permission from the person’s legal custodian must be provided. A person becomes and remains a member in good standing by maintaining current contact information on the Club website and rendering any dues established by the Board.

A member shall be automatically suspended if they fail to meet the above requirements. The Board may further suspend or remove a member with or without cause with a two-thirds majority vote. Upon discontinuation of membership the Club will remove all contact information for a person on their request.

Bylaw 4
Conduct of Business

The business of the Club shall be conducted by its various elected officers, who together shall constitute the Board of the Club. Unless otherwise indicated in these bylaws, decisions of the Board shall be made by simple majority vote. Should it prove necessary, the membership in good standing may overturn decisions by the Board with a two-thirds vote. The Board may at its discretion empower members in good standing to conduct business on behalf of the Club.

Bylaw 5
Board Meetings

The Board shall be required to hold at least one board meeting annually, and may schedule and hold more board meetings as necessary. A minimum of one week's advance notice shall be provided to the membership in good standing for any board meeting, unless the Director determines a need for an emergency meeting. All board meetings shall be open to members in good standing unless specifically limited to board members by the Director.

Bylaw 6
Club Meetings

Club meetings, regardless of purpose and venue, shall be held as scheduled by the Board with a minimum of one week's advance notice through the various communication channels of the Club, unless the Board determines a need for an emergency meeting. All such meetings shall be open to the general public unless specifically limited to members in good standing by the Board.

Bylaw 7
Dues

The annual dues of the Club shall be determined by the Board for the approaching year no later than the end of July of the current year, and shall never exceed the sum of $30 per person; if no such determination is made, the dues in effect for the previous year remain in effect for the next year. The Board may elect to collect dues in one or more installments instead of annually; if so, a new member shall not be required to render previous installments for the current year to establish good standing.

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​Dues are payable by cash or check made payable to the Austin 42 Club. Persons who have not paid their dues may attend regular meetings of the Club, but may not participate in league play or vote in league elections, nor attend Club events limited by the Board to members in good standing.

Bylaw 8
Composition of Board

The Board shall consist of seven officers elected by the membership of the Club to one-year terms matching the fiscal year of the Club. The following positions shall exist on the Board, with the specified responsibilities:

The Director shall preside at all Club and Board meetings and events, appoint committees as necessary, act as spokesperson and generally coordinate Club activities and members. The Director may not serve on the Board of another 42-related organization during his or her term of office.

The League Coordinator shall coordinate and officiate the various league seasons organized by the Club, as well as assume the duties of the Director when necessary. The League Coordinator may not serve on the Board of another 42-related organization during his or her term of office.

The Secretary-Treasurer shall maintain the records and finances of the Club, handle coorrespondence and expenses, maintain minutes of Board meetings, maintain a list of members in good standing, and report business and financial matters to the membership.

The Tournament Director shall organize and manage all tournament activities of the Club.

The Members at Large shall assist the other officers in their duties as necessary, work to promote the Club around Austin and Texas, and otherwise further the mission and work of the Club.

Bylaw 9
Board Elections

Board elections will be conducted according to an election procedure established by the Board and provided to the membership in good standing no later than the 1st of July of each year. Each member in good standing shall be entitled to one vote per named position and three votes for each at-large position. A simple plurality of votes shall determine the election of each named position, while the at-large positions will be determined by a simple ranking of votes. Voting by proxy will not be allowed; each member must tender their votes themselves.

Only competitive elections will be held; if a position is not being vacated and no other member stands for that position, the incumbent will automatically continue in the position. Candidates for the positions of Director and League Coordinator must have previously served on the Board in another capacity, unless no such candidate exists, in which case this requirement shall be waived.

In the event a named position becomes vacant, the Board will appoint one of the current members at large to assume that position for the remainder of the current term. In the event a member at large position becomes vacant, either directly or as a result of the previous circumstance, the Board will appoint a willing member of good standing to serve the remainder of the current term.

Bylaw 10
League Organization

The Club shall conduct at least two independent competitive-play league seasons per year, with participation open to all members in good standing who can commit to the schedule. The Board will prepare and announce the schedule and format for each league season at least one month prior to its scheduled start date.

The League Coordinator shall be responsible for drafting, maintaining and administrating an official set of rules for league play, and shall present the set of rules to be used for a particular season to the Board for approval prior to the Board's announcement of the season. If the League Coordinator does not make such a presentation, the set of rules used for the previous season shall remain in effect.

Bylaw 11
Tournaments

The Club shall host at least two competitive-play tournaments per year, with participation open to the public at large. The Board will prepare and announce the schedule and format for each tounament at least one month prior to the scheduled date.

The Tournament Director shall be responsible for drafting, maintaining and administrating an official set of rules for each such tournament, and shall present the set of rules to be used for a particular tournament to the Board for approval at least six weeks prior to the date of the tournament. If the Tournament Director does not make such a presentation, the set of rules used for the previous tournament shall remain in effect.

Bylaw 12
Amendments and Interpretation

Proposed amendments to these Bylaws may be initiated by the Board or by a petition signed by ten percent of the membership in good standing. Such amendments must be approved by a two-thirds majority vote of at least 50% of the membership in good standing after a suitable notice and discussion period of not less then two weeks. In the event of a dispute concerning the content or interpretation of these bylaws, a majority vote of the Board shall suffice to resolve the dispute.